Board Meeting Structure

Board meetings can differ in structure dependent on the composition and function of each board. Some are extremely formal and adhere to strict guidelines for the parliamentary procedure (Call to Order, Motions from Members and Motions from Members, etc.). Others are less formal and may be held in a casual setting, like the CEO’s home or a restaurant. Whatever the setting the board meeting must have a few fundamental elements.

A new board meeting must begin with the director who is the presiding officer addressing any logistical issues (date and time, the location of the meeting the meeting’s link or video conference etc.) This is also the time to make any special announcements or give praises, or shout outs.

Once all the logistics have been taken care of Then, he’ll discuss any concerns or issues with the performance of the company. This is a chance for the C-suite as well as other managers to discuss their ideas and opinions on the past performance and the future. It is important that the board devises unifying strategies that will help the organization grow across all departments and expand their market reach.

The board must then focus its efforts on creating specific items that each chief executive officer will communicate to their department. It could be as simple as improving the sales process, or as intricate as establishing a new procedure for onboarding clients. The board must also decide upon key performance indicators (KPIs) against which to evaluate the effectiveness of their efforts. The final step of a board meeting is to vote on any decisions that require the vote. Once the votes are tallied the board is able to adopt or reopen a resolution which was not adopted by a majority.

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