QuickBooks Online vs Desktop: Which Is Right for Your Business?

online or quickbooks

This includes the features QuickBooks is most known for, such as financial management, sales orders, inventory cost tracking, and pricing. It also offers 13 predefined user roles, which lets you control access into the program for each employee. This includes accounts payable, accounts receivable, inventory management, payroll processor, and more. QuickBooks is usually sufficient for personal or smaller businesses.

  • But aside from cloud access, there are other differences between the two applications that we’ll talk about next.
  • QuickBooks Online is a software-as-a-service accounting program that is hosted online, while QuickBooks Desktop is a locally-installed accounting program with a yearly subscription pricing model.
  • QuickBooks Online is highly user friendly with a low learning curve.
  • Another notable difference is QuickBooks Online offers a Self-Employed version for $15 per month, which is not available with QuickBooks Desktop.
  • Besides, QuickBooks Accountant adds extra features such as inventory report filter, multi-monitor support, and 1-click transfer of credits.

The good news is, whichever you purchase, accounting software counts as a tax-deductible expense. With QuickBooks Desktop, users receive some of the most developed accounting tools on the market. The software offers comprehensive features, unique touches , industry-specific versions of the software, and the potential to be more secure.

QuickBooks Desktop Pros

Compare Quickbooks Online Vs Quickbooks Enterprise 2021 Online supports a variety of browsers including Google Chrome, Mozilla Firefox, Microsoft Edge, as well as Safari 11 or later for Mac. The application also offers a mobile app that works with both iOS and Android devices. But aside from cloud access, there are other differences between the two applications that we’ll talk about next. Many or all of the products here are from our partners that compensate us.

QuickBooks Pro vs Premier: A 2023 Comparison – The Motley Fool

QuickBooks Pro vs Premier: A 2023 Comparison.

Posted: Wed, 18 May 2022 07:00:00 GMT [source]

Once you’ve achieved that (congrats!), you’ll then need to start overseeing your income and expenses. The 6 Best Budget Apps of 2023 We looked at top brands’ app ratings, user numbers, features, pricing, ease of use, and… For business leaders expecting rapid growth we’d suggest considering an accounting / ERP solution that can meet both your immediate short term needs and scale as your requirements mature and evolve. Offers a compelling alternative to businesses that are considering making the switch to QuickBooks Enterprise. All plans also include receipt capture, expert support, and out-of-the-box integrations. That said, before you choose between Xero and QuickBooks, triple check that your bank is supported!


To expedite product setup, you can choose to use the default chart of accounts that is included in the application. You also have the option to import products and services into the application to avoid having to re-enter the data. The advantage of QuickBooks Essentials vs Simple Start is the ability to assign hours worked to specific customers.

NetSuite helps companies gain real-time visibility into billing and financial activity. This adds more transparency through consolidated invoicing, automated rating processes and support of multiple pricing models to capture setup fees, license counts and variable consumption in one step. If you’re interested in upgrading your accounting solution, you need to understand how both QuickBooks and NetSuite meet your business requirements. As your company grows and accounting becomes more complex, you’ll find that entry-level accounting software has clear limits.

Which QuickBooks product is best for your business model?

It’s an end-to-end accounting solution that provides a single accounting platform to integrate tasks like payroll, payables, and inventory tracking. QuickBooks Online is an ideal solution for small to medium or less complex businesses. It’s flexible, it’s mobile, and it is easily scalable to suit a growing business. It is not equipped with the Desktop version’s robust inventory capabilities, so it’s more suited towards companies that require simple inventory management, or sell service or B2B offerings.

assisted payroll

This may signal future abandonment of its Desktop version as more people move to the cloud. If you make the switch from Desktop to Online, you can import your data and access your original company file at any time. In addition, the Premier and Enterprise plans offer more than 150 reports, with industry-specific reporting options available. QuickBooks Online is a cloud-based accounting software that you can access anytime and anywhere from any internet-enabled device while QuickBooks Desktop must be installed on your computer.

Since then, he’s become gluten-free, so building a n ecommerce media company seemed like a more prudent idea. Once a member, you can contact them directly or be matched to a specialist advisor in a similar field . The website also provides tutorials, demos, and webinars to members, and it’s easy to find active communities of QuickBooks users across the web. The cheaper accounting plans have access to web-chat support and self-help documentation. There’s also the option of adding standard payroll or advanced payroll to your QuickBooks solution. QuickBooks can integrate with your e-commerce tools, including Shopify, to automatically calculate taxes on your invoices.

Do accountants like QuickBooks Online?

As per the reports shared by the Accountancy Age, around 78% of accounts personnel, including small and mid-sized businesses, rely on cloud technology like hosted QuickBooks. More than 1.57million subscribers prefer QuickBooks more than other accounting tools.

Many businesses move their clients from QuickBooks Desktop Premier to QuickBooks Online to be able to work from a… Companies move their accounting files from QuickBooks Desktop to QuickBooks Online because they want to automate … To get a free, 30-day no-commitment trial plus access to the Resource Guide that lists all the features available in Enterprise.

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When it comes to choosing accounting software for your small business, two of the most popular options on the market are Oracle NetSuite and QuickBooks. Both of these platforms offer a range of tools and features to help companies manage their finances and stay organized. However, they also have some notable differences that may make one a better fit for your specific needs.

  • There are two versions of QuickBooks Desktop and four versions of QuickBooks Online .
  • This may be an important deciding factor for your business as you try to ensure every staff member gets the access they need to the program.
  • Backup can only occur if Intuit Data Protect is correctly set up by user and should only be set up on a single computer.
  • QuickBooks allows you to easily track labor costs, payroll, expenses, and shows how profitable a project is going to be.
  • Once you find the definitive answers to these questions, then it will be easy to decide whether QuickBooks Enterprise, QuickBooks Online, or QuickBooks Pro is right for your business.

You only need to install and set it up on your desktop computer, and you can start using its features. This feature makes it a great option for those who are having problems with internet speed or connectivity. Also, since it’s locally installed, we recommend it for businesses with in-house bookkeepers. The QuickBooks Online mobile and QuickBooks Self-Employed mobile companion apps work with iPhone, iPad, and Android phones and tablets. Not all features are available on the mobile apps and mobile browser. QuickBooks Online mobile access is included with your QuickBooks Online subscription at no additional cost.

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