Using a Data Room to Store Intellectual Property and Other Important Documents

Traditionally, companies stored important documents in a safe location that buyers could access for due diligence. Today the documents are stored in a data room. Investors have access to information such as your articles of association as well as patents, intellectual properties, and the legal structure of your company including contracts as well as stock vesting and the cap table (which breaks down who owns how much) before agreeing to invest in your company.

It’s essential to have the correct documentation promptly when you’re preparing for an investor, a sale, or an acquisition. This helps speed the process and decreases the possibility of missing an important element.

Virtual data rooms provide secure environments for sharing and storing IP and licensing documents. Security features such as audit logs and user permissions settings, watermarking, and restrictions on printing/download assist in preventing information leakage and data breaches.

Lawyers are often confronted with a large volume of confidential documents during a case. Virtual data rooms are the ideal way to manage this material because of their strong encryption methods and their precise security controls. VDRs permit lawyers to collaborate with clients and share files while maintaining the confidentiality.

An investor data room should be set up immediately you begin pitching to investors so that they can see all of the information you need to share during due diligence. This will ensure that they know what you’re selling and make an informed decision on whether or not they want to work with you.

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